Files from participants

Do you need participants to provide a scan of their consent form, travel expenses invoice, photo for their ID badge or abstract? Instead of collecting attachments via email, let participants upload them directly via the app or on the event website.

In the control panel, you define file types, e.g. ‘Travel invoice’. For each one, you specify:

• permitted formats: photos, PDFs, Word, Excel, PowerPoint and OpenOffice documents,
• how many files one person can upload,
• the period during which files can be uploaded,
• the groups of participants to whom this applies.

A logged-in participant can view a list of files to be uploaded and the documents they have already uploaded. In the dashboard, you have a report showing who uploaded a file and when, where from (the app or the website), in what format and of what size. You can download files individually or as a ZIP archive with a summary in Excel, either for all participants, for a selected file type, or for a single participant.

We store the files in a secure directory that is not publicly accessible.